Scheduled Messages
Automatic SMS reminders for events and appointments
Overview
Scheduled Messages allow you to automatically send SMS reminders before events, appointments, or deadlines. The system sends the message at a configured time before the scheduled date - perfect for event reminders, garbage collection notifications, or appointment confirmations.
Use cases:
- Event reminders for associations and clubs
- Garbage collection notifications for municipalities
- Appointment reminders for practices and service providers
- Deadline notifications for projects and tasks
How it works
- Create entries in your team list's schedule with title, date, and optional time
- The system calculates the send time based on your configured offset (e.g., 8 hours before the event)
- At the calculated time, an SMS is automatically sent to all members of the team list
- The message text is generated from your customizable template
Entry Fields
| Field | Description | Required |
|---|---|---|
| Title | The event title - used in the SMS via {title} placeholder | Yes |
| Date | The date of the event - used via {date_begin} placeholder | Yes |
| Time | Optional start time of the event | No |
| Contact | Contact person or organizer - used via {author_name} placeholder | No |
| Location | Event location (for reference only, not in SMS) | No |
| Active | Only active entries trigger SMS reminders | - |
Team List Settings
The following settings in your team list control how scheduled messages are sent:
| Setting | Description | Example |
|---|---|---|
| Send Offset | Hours before the event when the SMS is sent (negative value) | -8 (8 hours before) |
| SMS Template | Message text with placeholders for dynamic content | {at} {date_begin}: {title} |
| Subject | Email subject line (for email recipients) | Reminder: {title} |
| Signature | Text appended to every message | Your Team |
Template Placeholders
Use these placeholders in your SMS template to include dynamic content:
| Placeholder | Replaced with | Example output |
|---|---|---|
{at} |
Relative day indicator | Today, / Tomorrow, / On |
{date_begin} |
Event date | 15.3. |
{title} |
Entry title | Annual Meeting |
{author_name} |
Contact person | Max Mustermann |
Example Templates
Event Reminder
{at} {date_begin}: {title} / Organizer: {author_name}
Result: Tomorrow, 15.3.: Annual Meeting / Organizer: Max Mustermann
Garbage Collection
{at} {date_begin}, collection for {title}.
Result: Tomorrow, 15.3., collection for Paper waste.
Appointment Reminder
Reminder: {title} on {date_begin}. Contact: {author_name}
Result: Reminder: Doctor's appointment on 15.3. Contact: Dr. Schmidt
Activation Requirements
To use scheduled messages, the feature must be enabled for your team account. Contact support if you don't see the "Schedule" option in your team lists.